Board portals make preparing for meetings easier by allowing members to access materials for meetings, emails from fellow directors as well as organizational policies and assignments all in one place. They help organizations save money by not having the need for materials for meetings to be sent via email or postal mail.
When choosing a portal for your board Look for a user-friendly design that will be easy for your board members and the other governance leaders to use on their preferred devices. Also, look into the vendor’s service and reputation. Make sure they are able to answer any questions you may have, provide training and address issues with the software.
Meeting preparation is simplified by agenda builders on boards and it’s simple to add security to private pages, linkable outlines and more. It’s also possible to create a template for meeting minutes using the agenda, which can reduce preparation time.
During meetings, the ability to quickly access documents is crucial. The most current information is essential to make better decisions and avoiding frustrating delays. Board portals let members access the necessary information and documents through their smartphones, tablets or laptops. This makes it unnecessary to mail and request paper packets, or even transport them to a meeting site.
Moving to a paperless meeting systems can also support more sustainable business practices as well as enhancing ESG goals. Board management software reduces environmental impact up to 95% when compared to traditional board packs.
